Seal Audit — Custom QR Workflows with Field Audit Trails
Custom QR workflows for field teams with a timestamped audit trail. Build the process, deploy via QR code, and export evidence when audits or handovers need proof.
Seal Audit is built for operations teams that need proof work happened on site — without rolling out another app crews ignore or stitching together WhatsApp threads and spreadsheets when a regulator asks for evidence.
Admins define exactly what field users must complete after scanning a QR code: forms, file acknowledgements, safety briefings, redirects, or simple confirmations. Every run creates a timestamped record showing who started it, what they completed, and any evidence they captured.
Target audience
- Construction and facilities teams running site handovers, safety checks, and equipment sign-offs.
- Operations managers who need auditable records across multiple locations without per-user pricing that punishes growth.
- Compliance and quality teams replacing paper checklists, shared spreadsheets, and chat threads with structured evidence.
- Project leads who want to stand up a new field process in minutes instead of waiting on custom development or vendor cycles.
Primary use cases
- Site handover checks with safety briefing acknowledgements, checklist completion, and photo evidence.
- Equipment inspections where a QR on the asset triggers the exact steps required before use.
- Permit and procedure acknowledgements that require field users to view documents before confirming receipt.
- Multi-site standardisation with the same workflow version referenced on every run record.
- Audit and client handover packets exported from searchable, filterable run history.
Benefits
- Launch a new field process in under ten minutes with self-serve workflow building and no app install for crews.
- Give field teams a familiar QR scan flow that works on any phone camera — zero training sessions required.
- Capture a complete audit trail of every run with timestamps, completion steps, and attached evidence.
- Reuse files, forms, and acknowledgements across workflows and sites without duplicating content.
- Scale with per-project-site pricing and unlimited field users instead of seat-based licensing.
Product features
- Custom workflow builder with QR triggers and configurable field-user steps.
- Form capture, file display, explicit acknowledgements, success screens, and post-completion redirects.
- Timestamped run records with searchable history and exportable evidence packets.
- Organisation-private file storage shared across workflows.
- Free starter tier plus Pro and Enterprise plans billed per project site.
From QR code to exportable record
The workflow is deliberately linear: name the process, add the QR trigger, choose what field users must do after they scan, then place the code on the asset, door, vehicle, or handover point. Field users open the link on any phone, complete only the steps defined for that workflow, and the system records the run automatically.
That structure keeps operational proof tied to the moment work happened, rather than reconstructed later from memory, screenshots, or missing paper sheets.
Built for the field ops reality
Most field apps fail because they need IT approval, training, and another login. Seal Audit avoids that by meeting crews where they already are: a QR scan opens a mobile web flow with no install step.
For admins, the product focuses on configurable evidence collection — not generic task management — so teams can model handovers, inspections, briefings, and sign-offs with the exact proof their audits require.
Compliance boundaries
Seal Audit provides timestamped operational records and exportable run history. It does not claim legal-signature equivalence or guaranteed fraud prevention.
Organisations remain responsible for interpreting whether exported evidence meets their regulatory, contractual, or client audit requirements.